I recently received a newsletter from an organisation, sent as a .doc.
Quick tip here for anyone sending out reports or newsletters: always send them as a PDF, never as a .doc.
A PDF is like taking a photograph of a document. It will look the same on any computer, regardless of differences in software or operating systems. Also, no one can tamper with the content because it is a read-only file.
A .doc is likely to lose its formatting on different computers. The above is an example of what this newsletter looked like when I tried to view it. The pictures had moved across the text, making it impossible to read.
If you're using Word, you can simply go to your file options and Prepare / PDF (Portable Document Format)
Or you can download a free programme such as CutePDF which, once installed, appears under your printer options and then asks you where you would like to save the document.
So, when sending professional documents, always think Professional Document Format = PDF.
|Printing to a PDF from Word|